AVALON
HOMEOWNERS’ ASSOCIATION
(September 8,
2005 Meeting)
President Sammy Barmer
called the meeting to order at 7:05 o’clock p.m.
Board Members
Present: Sammy Barmer, Linda Smith, Mitch Beckwith, Cindy Beckwith (NV), LeAnna
Torres, Steve Waite, Michele Harris (NV) and Matt Torres (NV).
Residents In
Attendance: David and Missy
Jackson, Clayton and Heather Lea, Bard Barnett, Charles Stewart, Janet Finch,
Bobby Peoples, Ralph Hayman, Bala
Thanjore, Ann Smith, Al Kirksey,
David and Jan Reilly.
Minutes of the July 7, 2005, meeting
were passed out to all in attendance.
Minutes were approved as written, on motion of LeAnna Torres and second
by Steve Waite.
Treasurer’s Report:
‚ Income
for August, 2005 was $4,785.00, compared to $3,944.70 for the same period in
2004.
‚ Expenses
for August, 2005 were $5,841.57, compared to $3,963.08 for 2004. $3,075.00 paid
in August was the premium for the property and general liability insurance.
‚ Net
income for August, 2005 was -$986.57.
‚ Total
income for the period January-August, 2005 is $51,271.50, compared to
$40,676.09 for the same period in 2004.
‚ Total
expenses for the period January-August, 2005 are $28,920.52, compared to
$26,421.59 for the same period in 2004.
‚ Net
income for January-August, 2005 is $22,362.44.
Income for the same period in 2004 was $14,263.81.
‚ Total
Assets as of August 31, 2005 equal $115,317.97.
Total Liabilities and Equity as of August 31, 2005 equal $115,317.97.
Committee
Reports
Landscaping:
‚ LeAnna Torres presented bids
for the new landscaping contract to the Association. Three bids were received for this service,
including Cut-Rite, Total Lawn & Landscape, and Outdoor Designs. After a review of each proposal, motion was
made by Mitch Beckwith that the bid submitted by Cut-Rite in the amount of
$720.00 per month was accepted. Steve
Waite seconded the motion. Before a
final contract is signed, the date on the proposal will be corrected to reflect
July 7, 2005 instead of 2004, and the company’s bond will be checked.
‚ It
was advised that someone is being contacted regarding hurricane damage to trees
located on the Association’s property.
Clubhouse:
‚ August
15, 2005 was the cutoff date for the entrance cards for the pool. If dues were not paid by that date, the cards
were deactivated. It was reported that
after that date the gate was found propped open on several occasions. DO NOT DO THIS. There are serious
liability issues involved in this.
‚ Questions
arose concerning the notice of dues. Was
it better to post or better to mail notice. Signs are posted at both entrances, notices
are in the newsletter, and information is on the website. Therefore, mailing a notice would not be
necessary. Matt advised that an email
notice could be done if requested. Leah
also includes information on dues in each Welcome packet for new residents.
‚ A
part is being replaced on the pool pump.
‚ There
is a new treadmill in the exercise room as well as an elliptical machine.
‚ As
recommended by one of the residents, the issue of a new pool is on hold for
now. With the expenses incurred due to
the hurricane, this would be better addressed at a later date.
‚ At
that time, payment options will be discussed.
There will need to be a vote of all residents since this is a capital
improvement.
‚ Thanks
to Mitch for opening the clubhouse during the power outage during Katrina. Not many people knew that the back part of
the subdivision is on a different line from the front and that the folks in the
back didn’t have electricity for several days.
Social Events:
‚ Avalon
Day will be the next event and will be held on October 29. There will be kid games, a bonfire. It will be a family fun event hopefully
larger than the ones previously held during the summer.
Covenants:
‚ Cards
are being placed in mailboxes for covenant violations. If that doesn’t get attention, then a letter
will be sent. Fees will be set for
violations after a vote.
‚ Charles
and Steve cut the grass for one house with covenant violations. Thanks guys.
‚ A
discussion was had regarding how to handle the problem of unkept
yards. The covenants state that a
private landscaping company can be hired to do the work and then the resident
would be billed for the amount. This is
a possibility. We need to check with an
attorney to determine
liability for going on premises for covenant violation and trespassing laws.
Welcome:
‚ Let
Leah know of any new residents and any changes to your information.
Old
Business:
‚ There
was a question regarding the old fence around the outside of Avalon. We are checking into options to repair and
repaint this old fence. Two residents on
‚ One
resident questioned the location of a fence because of its location so close to
the end of the house. We will check into
that problem.
‚ There
has been a little activity at the back were Regatta is erecting the Avalon sign. Ground has been broken for same. This could be used if gating is approved at a
later date.
‚ We
have met with Ted Orkin regarding property management
and have decided against it since we have in place already just about
everything he could offer.
New Business:
‚ On August 24, Steve, LeAnna
and Michele met with Larry Swales, County Attorney David Morrow, Sheriff
Pennington, Buster (County engineer) and Norman (County official). These are a few of the highlights: (1) The
Sheriff’s department will be placing radar devices in the neighborhood soon to
detect speeding [they will stop and check licenses, registration and proof of
insurance, etc.]; (2) There will eventually be a traffic light at the main
entrance, however, this is in a later phase of the Fannin
Road Reconstruction program; (3) Hugh Ward Boulevard will be completed by late
fall and will include an exit from Abby Woods onto Hugh Ward [the boulevard has
been revised to include a biking/walking path, benches]; (4) Farmington Station
WILL NOT be connected to Avalon; (5) no word yet on the water tower at Avalon
Way and Hugh Ward; and, (6) Larry will follow up with the apartment complex
about replacing the dead trees that are a buffer between the apartments and our
subdivision.
‚ Brush
can be piled up for the County to pick up, but it must be in 6 foot lengths.
‚ The
roads through Avalon will be repaved when Landmark is done with
construction. Engineers reevaluate roads
yearly.
‚ The
television in the clubhouse can be used by all residents.
‚ The
question arose about the possibility of having the homeowner’s association
meeting on a Saturday occasionally. This
is being looked into at this time.
With no further business, Sammy Barmer made a motion to adjourn the meeting, which was seconded by Matt Torres. The meeting was adjourned at 8:40 o’clock p.m.
MINUTES PREPARED BY LINDA SMITH, SECRETARY