AVALON HOMEOWNERS’ ASSOCIATION
(May 5, 2005 Meeting)
President Sammy Barmer called the meeting to order at 7:05 p.m.
Board members present: Sammy Barmer, Nikki Gilstrap, Mitch Beckwith, LeAnna Torres, Matt Torres, Michele Harris, Dan Loflin, Leah
Kackley
Residents in Attendance: Charles Stewart, Janet Finch, Dan Bures, Leon James, Bala
Thanjore, Jo & Louis Wright, Ugandhar Adari, Charisa
James
Minutes of the April 7, 2005 meeting were passed out to all in attendance. Minutes were approved as written, on motion of Mitch Beckwith and second by LeAnna Torres.
Treasurer’s Report:
q
April 2005 income was $2838.47 and expenses totaled
$3926.76. This leaves a net income for
April 2005 of -$1088.29. Income for
January thru April 2005 is $27,334.98 and expenses for the same time period
totaled $13,904.93. This leaves a net
income for January thru April 2005 of $13,430.05.
Committee
Reports:
Landscaping:
q There will be a quote coming on fixing the lights at the front entrance. It was noted that the bushes need trimming up, and that LeAnna intends to “keep us in color” this coming year.
Clubhouse:
q
New Access System: The new system is almost ready to be functional, and the cards
will be going out to residents in the next couple of weeks. Each home gets 2 cards as long as they are
current on their homeowners’ dues.
q
New Pool:
The Board voted to pursue the bid on a new pool to be installed in the
same area as the existing pool. It will
accommodate approximately 110 extra people at a cost of approx. $40,000. This will need to come up for a full
neighborhood vote. There will need to
be a one time assessment per house, with the actual assessment number to be
determined later. The other avenues
available for more pool space were to:
1) purchase a lot in the back of Avalon for around $18K and then build a
new pool. 2) Use the lots across the
street from the existing clubhouse.
3) Tear out the existing pool and build a newer, larger one on the
existing site. All of these options
would be more expensive then the one approved by the Board.
Mitch talked with a representative from Pools, Palms, and Patios and they were the ones who recommended the current option. They said that our current pool was in good condition and in line for its age. Tearing it out would be a mistake. The quote for the new pool would be for a fiberglass, in-ground pool which would be more durable and have lower maintenance costs than gunite. The price the representative quoted would include everything needed to complete the construction of the pool and could be operational within 2 weeks of starting the project. A gunite pool would run $13 or higher per square foot more than the fiberglass option.
Sammy mentioned that a proxy vote would go out to all homes in order to obtain a vote from all residents before any work would commence. We would want 100% participation in deciding whether or not to build a new pool. He also mentioned that he was pleased that our current pool was deemed to be in satisfactory condition.
This current option would mean that the two lots across the street could remain as a possible site for a new playground/picnic area. That will be determined later. There is no determination as to whether or not an assessment will occur for a playground/picnic area.
A resident asked about the benefits of having a gunite pool, and Mitch explained that there weren’t really any benefits. Gunite is mostly for status anyway. Maintenance costs are lower for a fiberglass pool, which is becoming the standard for commercial use.
Social Events:
q Sammy noted that there were none coming up and that the newsletter will be going out soon.
Covenants:
q
It was noted that parking in the streets needs to
stop. If anyone is having any issues
with covenant violations, get in touch with Dan. Residents are encouraged to ask their neighbors to cease parking
in the streets if necessary.
q
With regard to the mailbox repair: Sammy mentioned that things are looking
good, and Charles Stewart said that he is averaging about 4-5 mailboxes per
week.
Welcome Committee:
q
If anyone knows of new neighbors, they are encouraged
to contact Leah Kackley with that information.
New directories will be going out soon.
Old Business:
q
The new back entrance:
The entrance for the new Regatta development will come out near our back
entrance on Avalon Way. They will be
building us an entrance to match our front entrance, taken from the rendering
that we supplied them. We will choose
the brick color. Larry Swales has
approved this. It will be built just
outside of Avalon property.
q
A resident asked about an entrance onto Abbey
Woods. Sammy explained that there will
not be anything going directly to Hugh Ward that isn’t already there. There will eventually be a connection to
Farmington Station, but we will have to build an entrance ourselves at that
point. The new Avalon Way entrance
isn’t going to cost us anything – the developers want to make it nice.
New Business:
q
A resident asked about having a tennis court or
basketball court in the neighborhood. Sammy
suggested that we get past the pool issue first, and then we’ll deal with that.
q
A resident asked about a sand volleyball court. Sammy said that he appreciates all the good
ideas that are coming from the residents and hopes that they will keep coming
in order to keep the community “ours” and to keep it thriving.
q
The resignation of Nikki Gilstrap as Vice-President was
reluctantly accepted due to their upcoming transfer. She mentioned that the price that they received for the sale of
their Avalon home just proved that the neighborhood’s property values are
holding strong.
q
The website is getting good response.
q
A resident asked about setting up a neighborhood
daycare facility just for Avalon use.
The Board expressed their appreciation for the good idea and would keep
it in front of them for later down the road.
q
The next meeting will be in July, not June. The Board has decided to try having meetings
on “odd” months for awhile, especially during the busy summer months. The meetings will still be held on the 1st
Thursday of the month, but on every other month.
With no further business, Mitch Beckwith made a motion to adjourn the meeting, which was seconded by Dan Loflin. The meeting was adjourned at 7:40pm.
Respectfully submitted,
Leah Kackley