AVALON HOMEOWNERS’ ASSOCIATION

(March 2, 2006 Meeting)

 

President Sammy Barmer called the meeting to order at 7:00 o’clock p.m.

 

Board Members Present:           Sammy Barmer, Linda Smith, Mitch Beckwith,, Leah Kackley, Dan Loflin, Steve Waite, LeAnna Torres, Matt Torres (NV)  and Michele Harris (NV).

 

Residents In Attendance:           Charles Stewart, Steve Finch, Ralph Hayman, Cindy Beckwith, Darla Jackson, Donna Blalock, Anitra Sanders, Clayton and Heather Lea, Ugandhar Adari and Contessa Haynes..

 

Minutes of the January 5, 2006, meeting were passed out to all in attendance.  Minutes were approved as written, on motion of LeAnna Torres and second by Dan Loflin.

 

Treasurer’s Report:  

‚          The Annual Budget for 2006 was discussed.  The 2006 total income is projected to be $72,393, $70,110 derived from dues and $2,283, which includes late fees and fees charged for advertising in the newsletter.  Estimated expenses for 2006 equal $53,233.70.  The major part of the expense, $24,476.07, is for maintenance for the clubhouse and pool and landscaping for the subdivision.  Other significant expenses include liability policies and utilities.  Estimated profit is $19,176.98.

‚          It should be noted that funds will have to be expended this year for work on the pool, fences maintained by the Association, and other work to the entrance.  Also an increase is expected in utility costs.

‚          We have received the proceeds from the insurance company for the replacement of the clubhouse roof.  We only had to pay $750 for this work.  Also, stumps will be removed this week from the trees damaged during the storm.

‚          Ten liens have been filed for non-payment of dues for the last six months.  The Covenant Amendment was also filed on February 7th regarding the parking issue.

‚          We will check to see if additional insurance is needed to cover both entrances.

‚          Total income for January-February 2006 was $20,298.80.  Total expenses for the same period was $11,959.87.  Other income for the period was $1,086.64 representing the balance of the insurance proceeds for storm damage.  New income for the period January-February, 2006 was $13,048.09.  It should be noted that the budgeted amount for this period was $11,905.23.  This was an overage of $1,142.86 for this period.

 

 

Committee Reports

 

Landscaping:

‚         Flowers appropriate for the season will be planted in the front part of the subdivision.

‚          Lights are off of the pillars, but this will be addressed within the next sixty days.  A decision will be made on whether the replacement lights will be gas or electric.

 

Clubhouse:    

‚          Card access was cut off on February 15th for residents who have not paid their semi-annual 2006 dues.

‚          The treadmill is broken in the exercise room, however, Academy Sports has agreed to replace it.

‚          The pool will be drained when weather permits for repainting, work on the tiles and drain covers. 

Social Events:

‚          The Annual Easter Egg Hunt, Bunny included, has been scheduled for 10:00-11:30 on Saturday, April 8th.  Please bring plastic candy-filled eggs to the Clubhouse at 9:30.  A flyer will come out soon with further information.

 

Covenants:

‚         The parking amendment to the Covenants has passed.  This Amendment has been filed with the Chancery Clerk.  Notices of violation are now going to be given out.

‚          The issue with the greenhouse has been resolved and it will be lowered when the weather gets warmer.

‚          The trailer at issue is being moved.

Welcome:

‚          Leah Kackley requested that she be notified of any new neighbors, either by phone or on the website.

‚          Revised information is needed for an update to the Avalon Directory.  Take a minute to check your information for corrections or additions.

 

Old Business:

‚          Repairs to the front fence at the entrance is ongoing.  We received an estimate of $5,000 from an outside contractor to do the work, however, it has been decided that we can do the work ourselves for a few hundred dollars.

‚          The new back entrance has not officially been turned over to us.  We are awaiting signs for “AVALON” and a sign designating this as a “COVENANT COMMUNITY”.

 

New Business:           

‚         No additional proposals for possible property maintenance for Avalon were received by the specified date.  We will now step back and figure out our options.

‚          It was pointed out that trees at the front entrance were leaning into the wall and need to be addressed.

‚          The East entrance to the subdivision has a sink hole which is being repaired.  Since initial repairs were made, the lights on the columns have gone off.  Sammy will notify the Regatta folks about this.  We will also ask about painting the door to the structure.

‚          There was also a request to get an address sign for the Clubhouse.

‚          It was brought up to the group that there have been problems with people from the apartments are looking over fences, throwing debris in yards, and even going into open garages of residents of Avalon.  Please notify the apartment manager and Sheriff if you see anything like this going on.

‚          A drawing will be held at the next meeting for the six-month dues for one resident who has attended two of the three meetings for the first half of 2006.

 

 

With no further business, Dan Loflin made a motion to adjourn the meeting, which was seconded by Mitch Beckwith.  The meeting was adjourned at 7:30 o’clock p.m.

 

 

 

MINUTES PREPARED BY LINDA SMITH, SECRETARY