AVALON HOMEOWNERS’ ASSOCIATION
(March 3, 2005 Meeting)
President Sammy Barmer called
the meeting to order at 7:00 o’clock p.m.
Board Members Present: Sammy Barmer,
Nikki Gilstrap, Linda Smith, Steve Waite, Dan Loflin, Mitch Beckwith, Cindy
Beckwith, LeAnna Torres, Leah Kackley, Heather Patterson, Matt Torres and
Michele Harris.
Residents In Attendance: Dan Bures,
Charles Stewart, Cecil Jenkins, Scott Reinhardt, Bala ThanJove, Janet Finch,
Donna Fields, Shaun Joyner, Tarri Frazier, Albert Carr, and Steve Haskins.
Minutes of the February 3, 2005,
meeting were passed out to all in attendance.
Cindy Beckwith noted that she was present at the meeting but was not
listed. Minutes were approved as
written.
Treasurer’s Report:
The following are notes pertaining to the February 2005 Financial Report
prepared by the Treasurer:
Dues in the
amount of $5,094.80 were collected in February 2005, which is about the same as
in February 2004, however, $1,630.10 more has been collected year-to-date in
2005 than in 2004. Dues collected
in January and February 2005 totaled $15,392.80.
Statements going out in mid-March will reflect a $10.00 late fee.
Although most have paid dues, there are several who have large
outstanding balances due, and legal action is being taken to ensure collection
of these funds.
We have a
10-year note with BankPlus in the amount of $50,000.00 at 6.50% interest for the
two lots purchased by the Association in 2004. This is an ongoing expense.
We also pay a $260.00 monthly fee for pool service and make purchases
yearly at a bulk rate for pool chemicals.
An hourly rate
has been established for 2005 for accounting services.
This is different from prior years which was on a “retainer fee”
basis, but due to the increased number of residents and collection issues, it
was decided that the “hourly rate” basis is best for the Association and
accountant.
Charles
Stewart is canvassing the neighborhood for mailbox repairs. He has been making the repairs and collecting from the
residents. However, there are some
that have failed to pay him for his services, and, therefore, the Association
has reimbursed him for his work and are in the process of collecting from the
residents.
2004 property
taxes on the two lots purchased by the Association were prorated for 2004,
however, the Association will not be subject to taxes from now on as the lots
will be developed for common use of the residents and are exempt from taxes.
This information came from the Chancery Clerk.
There has been
a significant reduction in the Association’s electric bill in 2005 over 2004
due to better monitoring of the digital thermostat.
Committee Reports:
Landscaping: It
was requested that a quote was needed to have the clubhouse power washed.
Sammy stated that he and another resident were going to do the power
washing.
Clubhouse:
Mitch made a report regarding new rules voted on by the Board regarding
the pool and clubhouse. The age set
for a child to enter the pool without an adult is 16.
No one under 13 can be in the weight room.
Signs will be posted setting out these new rules.
A discussion
was had regarding the entry system to the pool area. It would help dues collection if some type of system was
implemented.
It was
announced that the Board had rescinded the “no alcohol” policy for the
clubhouse.
Someone talked
with Bob’s Pool Service regarding the pool issue. There are two options regarding the pool–either build a new
pool across the street on the two lots or tear out the current pool and
construct a larger one in the same spot. The
estimate for a new pool is about $55,000. They
estimated that you should consider approximately 15 sq. feet per person using
the pool to establish a size.
Other
companies are to give quotes. Every
option will be given to residents to make a decision.
One resident asked about an option on a Part 4 lot.
Nikki will contact Landmark to see if this is possible.
There was a
discussion regarding problems at the pool.
Street lights always on is a possibility. Mitch will check on this.
Nikki advised that solar lights have been installed in the front.
Questions came
up regarding the alcohol use at the clubhouse.
One resident stated concerns about driving after drinking at the
clubhouse. Each resident serving
alcohol is liable for any adverse results.
Social Events: The Easter Egg
Hunt is scheduled for March 19 at 10:00. Each
child participating will bring 12 plastic eggs filled with candy at 9:00.
These eggs will be hidden for the 10:00 hunt.
Volunteers will bring cupcakes for the party.
Covenants:
One resident noted that a boat is parked on Abbey Woods.
It was also noted that there is to be no parking at the Clubhouse other
than ones attending clubhouse functions.
Welcome:
Let Leah know of any new residents. There
was a question regarding the Avalon directory.
A new one is coming out shortly. Be
sure to email Leah with any changes or updates.
Although pets and kids were listed in previous directories, it is easier
not to do so with so many residents. Also
there was a concern about “too much” information being published.
Old Business:
An update was given regarding the new entrance at the back side of
Avalon. The road will be according
to drawings, but the road that is there now is a temporary road used by Regatta.
Regatta will pick the color of the bricks.
It was noted
that portions of Hugh Ward Boulevard would be closed from time to time but this
would be minimal.
A resident
asked if they could paint their own mailbox.
It was advised that they could paint their own mailbox as long as it
matched others in color and design.
New Business:
The question came up about Abbey Woods exiting onto Hugh Ward
Boulevard. There has been no
discussion with any of the Board regarding this.
Remarks were
made regarding the police patrolling the neighborhood recently.
There had been earlier remarks made about some type of mechanical speed
device being used in the neighborhood, but nothing has been discussed recently
regarding same. Everyone was advised to call the Sheriff’s office to report
speeding when necessary.
With no further business, Nikki
Gilstrap made a motion to adjourn the meeting, which was seconded by Mitch
Beckwith. The meeting was adjourned
at 7:50 o’clock p.m.
MINUTES PREPARED BY LINDA SMITH, SECRETARY