AVALON HOMEOWNER’S ASSOCIATION MEETING

June 3, 2004

 

Board president Sammy Barmer called the meeting to order at 7pm.

 

Board members present: Sammy Barmer, Cedric Buckley, Shaun Joyner, Randy Kirby, and Steven Waite.

 

Minutes from the May 6, 2004 meeting were reviewed. Steven Waite made a motion to approve minutes as written. Cedric Buckley seconded the motion and the minutes were approved by unanimous vote.

 

Treasurer’s Report

Michelle Harris, treasurer, gave report. See attached.

 

Michelle also reported that 5 residents had outstanding dues and legal action was being taken.

 

There was no discussion on the treasurer’s report so Randy Kirby made the motion to accept. Steven Waite seconded the motion and the treasurer’s report was approved by unanimous vote.

 

Landscaping

Sammy Barmer gave the landscaping report in Tracie Hipp’s absence. Two lots were treated for poison ivy. The lower limbs on the trees on the vacant lots will be cut before Avalon Day.

 

Clubhouse and Pool

Randy Kirby reported that the code had been changed. Pool passes and the new code were mailed to residents who are current on their dues.

 

Two new chairs are missing. Randy asked all residents to help “police” the pool. Please call board members or RCSD if you see anything that makes you uncomfortable. Cedric mentioned we might want to consider chaining the pool furniture even though this might be unsightly.

 

Randy mentioned that a new entry system using a swipe card would be considered for next year. This swipe card would also open the weight room.

 

Randy also mentioned that guests at the pool must always be accompanied by a resident.

 

Steven Waite asked that the last people at the pool in the afternoon lower the umbrellas. He also asked that the umbrellas be lowered if a storm came up.

 

A resident that lives by the pool said many teenagers are going to the pool after hours and asked if we could possibly lock the pool after 9pm.

Sammy said we might possibly chain the gate after pool hours and remove in the morning.  All residents should call the sheriff is anyone is in the pool after 9pm.

 

Randy also mentioned that 4 wheelers have been speeding up and down Avalon Way. The RCSD was called to address this.

 

Kim Walker is moving.  Anyone who wished to reserve the clubhouse should contact Cindy Beckwith.

 

A resident asked about putting a bulletin board up in the pool area to post flyers for the community.  Sammy said he thought this would be a good idea.

 

A resident also asked about expanding or building a new pool due to crowding. The board is currently looking at the costs of a second pool.

 

Another resident asked if Landmark gave AHOA a lot to build a second pool. The only offer that we have received is the offer to purchase a lot from Landmark.

 

A resident asked about the progress of the park/playground on the two new lots that were purchased. The board is currently working on this and getting the financials together. We hope to have plans by Avalon Day.

 

Social

Sammy gave this report in Nikki Gilstrap’s absence. Avalon Day is June 27. Hot dogs and hamburgers will be provided by AHOA. There will be space jumps, snow cone machines and tug of war. Cedric Buckley will coordinate tug of war. There will possibly be a parade with a patriotic theme. All information will be in the newsletter that will be mailed next week. Hopefully the neighborhood watch information will also be given out at Avalon Day. Volunteers are also needed.

 

Old Business

Cedric asked Charles to speak about mailbox information. Charles charges $25 to “fix up” mailboxes. He has found aluminum mailboxes that can be purchased for $35. Charles will paint these mailboxes so the total cost would be around $70. The posts will still need to come from Copper Sculptures.  Cedric asked if any residents present had a problem with purchasing new mailboxes for $70. A resident asked if we could see a picture of these new mailboxes and vote later.

 

Automatic draft for dues will begin July 1. There is an option to have your homeowner’s dues drafted quarterly, annually, or semi-annually.

 

A resident asked about the entrance by the apartments. The construction company will start on the entrance when construction begins.

 

Resident asked about the back entrance off of Abbey Woods. This is still in negotiation.

 

 

New Business

A resident noted that there would be a public hearing at 9am on June 21 at the county courthouse in regards to a petition being filed by some developers. They have filed a petition to make a group that will develop a road and can assess landowners to use this road. The resident was afraid that this group might try to make Avalon homeowners pay for the construction of this road. Sammy said he would attend this meeting and see if we could have a written agreement that Avalon would not be included in the assessment to pay for the construction of this road.

 

A resident did bring up speeding and running stop signs on Avalon Way. He noted some teenagers were speeding and young children were leaving the pool and could have possibly been hit. This is always problematic and discussed at each meeting. Residents are urged to slow down and obey stop signs.

 

Sammy Barmer made the motion to adjourn and it was seconded by Steven Waite.