AVALON HOMEOWNERS’ ASSOCIATION

President Sammy Barmer called the meeting to order at 7:05 o’clock p.m.

Board Members Present: Sammy Barmer, Linda Smith, Mitch Beckwith,, Dan Loflin, Steve Waite, LeAnna Torres, Matt Torres (NV) and Michele Harris (NV).

Residents In Attendance: Donna Blalock, Cecil Jenkins, Roderick Richardson, David Jackson, Clayton and Heather Lea, Tommy and Shaun Joyner, Barel Barnett, L. J. Smith, Dwight Bailey, Scott Reinhardt, John Westerfield, Donna Fields, Louis and Joshaunda Wright, and Stephane Jeanrenaud.

Minutes of the May 4, 2006, meeting were passed out to all in attendance. Minutes were approved as written, on motion of Sammy Barmer and second by Steve Waite.

Treasurer’s Report:

‚ May income was $979.50 which included dues, lat e fees and reimbursed for mailbox replacement. Expenses for May totaled $3,964.35, leaving net ordinary income of <-$2,984.85>. June income was $3,011.00 which included dues, fines, late fees, reimbursed mailbox replacement expenses and court filing fees. Expenses totaled $3,161.47. Net ordinary income was <-$150.47.

‚ A major portion of the expenses included landscaping, pool maintenance and utility bills.

‚ Total income for January-June, 2006 was $35,391.70. Total expenses for January-June, 2006 were $29,556.54.

‚ Total current assets through June 30, 2006 equal $40,004.49, total fixed assets equal $9,410.29, and total other assets (Lots 51 and 52) equal $50,000.00. Total Assets for this period equal $99,414.78. Liabilities total $41,449.66 and equity totals $57,965.12. Liabilities and equity total $99,414.78.

‚ Dues notices for the second half of 2006 were sent to all residents who have listed email addresses in the directory. It should be noted that these dues are delinquent after September 1, after which a $10.00 penalty will be imposed. Pool access cards will be cut off on August 15.

‚ A new voice mail system has been set up at 601-992-0115. The caller will be directed to prompts for various contacts. Charles Stewart will check these messages often during the day and will direct them to the appropriate party.

Charles Stewart was introduced as the new Manager for Avalon. He is experienced in management and will be an asset to the community. Charles will be in charge of general everyday operations of the neighborhood, clubhouse and pool. He will also be involved in matters relating to Avalon’s covenants and their violations. Charles will be working closely with the Board of Directors and the residents. He has already been involved with matters relating to the pool maintenance, and even an instance where kids were at the pool at 3:00 a.m. and were underaged. He was able to handle the matter with the parents instead of having it turned over to the Sheriff. He is working with matters regarding lighting, painting and working on covenants.

Committee Reports

Landscaping:

‚ It was noted that lights were out at the back entrance. Charles advised that these lights call for a special type of bulb that has to be ordered and not readily available.

‚ LeAnna will get with the landscaping contractor and see about the bushes which are dead at the Fannin Road entrance and Katrina debris remaining on the vacant lots. A resident mentioned the absence of the number of plants usually seen each year. This will also be discussed with the landscaper.

‚ One resident advised of a problem with fleas and ticks in a neighboring yard and put others on notice that they may want to spray.

‚ Charles will be keeping an eye on matters concerning landscaping and will work with LeAnna and the landscaper on any problems.

Clubhouse:

‚ It has been agreed upon by the Board that the best way to handle the problem of vandalism in the exercise room is to have access cards cut off totally to that area. In order for a resident to have access to the exercise room, an agreement must be signed as to responsibility and only then can that resident’s two access cards be activated.

‚ We are still looking into the possibility of installing video cameras. We are determining exactly what will be needed.

‚ A question was asked concerning the names given to the Sheriff’s Department on past vandalism, but we have had no update on their investigation.

‚ Charles has repainted rusting weights. Newer and nicer ones will be considered when the problem with vandalism has been taken care of.

‚ An incident was reported to a resident renting the clubhouse and had a pool party. ONLY THE CLUBHOUSE IS FOR RENT. THERE WILL BE NO RENTAL OF THE POOL. If the pool is found to be used for a party, the resident will not be refunded their $50.00 deposit and will be charged an additional $100.00 penalty.

‚ The concern of underage swimmers was also addressed. The rule is that no one under the age of 16 is allowed in the pool without an adult. Also, a 16 year old is not considered an adult and allowed to bring in children.

‚ A discussion was had as to penalties for pool violations–loss of card for a week for the first violation and possible permanent loss for subsequent violations–were discussed. Possibly cut the card off for the first violation and call parents.

‚ Motion lights were suggested for the outside and pool areas.

‚ The problem with 4-wheelers in the neighborhood was also discussed and the fact that it is against the law for them to be on streets.

Social Events:

Old Business:

‚ The Board, along with the residents on either side of the two lots owned by the Association, are working on an amicable solution to the fence problem around our lots and to come up with the design. Future use of these lots is being discussed. Scott Reinhardt volunteered to be in charge of a committee to look into this. No decision has been made regarding acquisition of another lot for a pool.

‚ The weight room equipment is being refurbished and possible new equipment is being considered. Roderick Richardson has offered to help in the decision of what will be needed.

‚ The issue of handicap access to the pool and bathrooms was raised. Walter Blaylock, who works for the State, will work with Charles on this matter.

‚ It has been determined by the Board that it would not be appropriate for the Board to endorse any candidate for County office since we are all individuals and can endorse our own choice of candidate.

With no further business, Sammy Barmer ade a motion to adjourn the meeting, which was seconded by Dan Loftin. The meeting was adjourned at 8:10 o’clock p.m.

MINUTES PREPARED BY LINDA SMITH, SECRETARY