AVALON HOMEOWNERS’ ASSOCIATION
(February 3, 2005 Meeting)
President Sammy Barmer called the meeting to order at 7:00 o’clock p.m.
Board Members Present: Sammy Barmer, Nikki Gilstrap, Linda Smith, Steve Waite, Dan Loflin, Mitch Beckwith, LeAnna Torres, Leah Kackley, Heather Patterson, Matt Torres and Michele Harris.
Residents In Attendance: Steve Finch, L. J. Smith, Ann Smith, and Charisa James.
The new Board for 2005-2006 was named, and each gave a brief personal introduction.
Minutes of the January 6, 2005, meeting were passed out to all in attendance. Steve Waite made a motion to approve the minutes, with Nikki Gilstrap seconding. Minutes were approved as written.
Treasurer’s Report: Dues in the amount of $9,983.00 have been collected thus far for 2005 and $50.00 in late fees, making the income $10,033.00 for January. Expenses were $3,089.85, leaving a balance of $6,943.15 net ordinary income. The amount in checking ($16,637.33) and savings ($6,419.36) makes a total amount of $23,056.69 in these accounts.
The Treasurer Notes the Following: (1) There will be a late fee assessed after March 1st on dues; (2) the 2004 Annual Statement will be in the next newsletter; (3) public use of the two lots owned by the Association are exempt from taxes for the next year.
Committee Reports:
Landscaping: The need for power-washing the front of the Clubhouse was discussed and agreed on by all. It was also decided that the flag should be replaced on the brick structure.
Clubhouse: There was a discussion regarding replacement of the light fixtures on the Clubhouse. Additional discussion was had regarding the placement of solar path lights on the Clubhouse property.
Social Events: The only social event coming up shortly is the Easter Egg Hunt. Preparation is to begin on this event as soon as possible.
Covenants: A certified letter has been sent to one resident concerning a covenant violation. One resident has submitted color changes, which were approved by the Board.
A question was asked regarding the status of the “rehabilitation” on mailboxes. The front of the subdivision has been completed. The Association is paying Charles for work he has done on some of the mailboxes where residents have not paid for the work. These amounts will be assessed to the residents for reimbursement to the Association.
One resident advised of someone passing out flyers stating that numbers would be painted on curbs for a certain amount of money. The money would be placed in an envelope on the door so that the painter would know to paint that curb. Residents should know that it is not the Association doing this.
Other questionable covenant violations include shutters off houses, parking in the Clubhouse parking lot, a trailer still parked outside of a residence, and one house not being painted on the side. The Association will be checking on these reports.
A general discussion was had regarding what the penalty should be for not following covenants. The idea is to have a dialog with the resident, and if no relief, then assess them.
VOTING NOTATION: Nikki made a motion that the assessment be $25.00 for a covenant violation or eyesore violation. Steve seconded. There would be a warning letter first via certified mail, then assessment. The motion passed unanimously.
OLD BUSINESS: A recap of the meeting on Saturday with Regatta Construction was given regarding the new entrance structure. This structure should be completed by the middle of summer or as soon as the Regatta exit is completed. It was suggested that it be color-coordinated with the brick and design of the apartment fencing. The road will be closed for short periods of time during this construction.
NEW BUSINESS: Cindy Beckwith advised that she is getting summer bookings and questioned whether this should include the pool area.
Steve Waite advised that Pool, Ponds and Patios was a company we might talk with regarding the construction of a new pool. He made the motion that we talk with them, and Nikki Gilstrap seconded.
Another issue brought up was the problem of kids in the workout room while someone was using the equipment and the danger to them from the equipment. An age limit should be set to protect them.
It was also noted that the trees were dying in the apartment area. These trees were placed as a “screen” for residents in Avalon.
With no further business, Sammy Barmer made a motion to adjourn the meeting, which was seconded by Steve Waite. The meeting was adjourned at 8:00 o’clock p.m.
MINUTES PREPARED BY LINDA
SMITH, SECRETARY